Document management within a company is no longer a critical issue. According to research companies, 80% of employees spend an average of 30 minutes a day searching for information, while 60% spend an hour or more recreating documents that already exist. By using a computerized document management solution, work efficiency increases by at least 50%, and document approval times are reduced from weeks to just a few hours.
The experience of the Romanian IT company Software Imagination & Vision (SIMAVI) in implementing its own document management solution, SIVADOC, across various types of organizations has demonstrated an average reduction in communication time by 70-80%, as well as a significant decrease in the time spent creating various activity reports.
SIVADOC addresses the critical issues companies face regarding electronic archiving, workflows, indexing, searching, security, administration, and document integration.
SIVADOC provides a common platform that unifies processes and information to streamline document workflows, facilitate access to information, and protect against unauthorized access. By combining complex functionalities, SIVADOC organizes and controls the monitoring, security, circulation, and archiving of all documents within the organization’s daily activities.
The SIVADOC product includes as integral components: an application server, a workflow engine compliant with the BPMN 2 standard, a rules and decision engine, a security module, and single sign-on (SSO) capabilities.
Through SIVADOC, all information is directly accessible from the IT system, including tools for synthesizing information.
Implementing SIVADOC at the organizational level will enhance the quality of document processing, reduce the physical document archive, and minimize the storage space required for it.
The direct beneficiaries of improved internal communication flows will be both the organization itself—through increased operational efficiency and reduced document processing costs—and its clients, who will benefit from more efficient services and better communication.
Features:
- Document management
- Document archiving
- Generation of standardized documents
- Easy retrieval of documents
- Integration with email and fax management systems
- Integration with Microsoft Office applications and the Microsoft Windows work environment
- Workflow management and activity tracking within the organization
- Information access security mechanisms
- Administration mechanisms
- Flexibility